What is a Check Sheet?

A Check Sheet is a tool designed to simplify vehicle and asset inspections. It enables businesses to create customized checklists for daily pre-starts, safety checks, and maintenance tracking. By using Check Sheets, companies can improve operational efficiency, enhance driver accountability, and support proactive vehicle maintenance.

What is a Check Sheet Reminder System?

The Check Sheet Reminder System automates notifications to remind drivers to complete a Check Sheet for their assigned vehicle. If a Check Sheet is not completed by its due date (up to 28 days before expiration), the system automatically alerts the appropriate team member when it becomes overdue.

Different Check Sheets may have varying completion frequencies (e.g., monthly, semi-annual, or annual inspections). The system allows you to set up separate reminders for each type, ensuring nothing gets missed.

If you need assistance setting up a Check Sheet Reminder, your Account Manager will be happy to help.

Check Sheet Alerts

• Overdue Alert – Triggers 3 days after the due date if the check sheet hasn’t been submitted.
• Reminder Alert – Sent 2 days before and on the due date.
• If a check sheet is completed more than 28 days early, the due date does not change.

How to Set Up a Check Sheet Reminder

To activate the reminder system, you must complete the following two steps:

1. Set Up a Check Sheet Reminder

2. Assign a Person in Charge

Both steps must be completed for the reminder system to function properly. Follow the step-by-step guide below to get started.

1. Set Up a Check Sheet Reminder

Step1

Select Fleet Management > Check Sheet on your Argus Dashboard.

Step2

Select CHECK SHEET TEMPLATES

Step3

Click the Edit icon next to the Check Sheet you want to modify.

Step4

Click Reminder Settings.

Step5

Edit Select Assets, Select Frequency, and Select Start Date as needed. Click Save to apply the changes.

2. Assign a Person in Charge

Step 1

Select Check Sheet Reminder or Overdue Alert, and click Next.

Step2

Select which check sheet template the alert relates to (as different check sheets may have different frequencies in which they are due). Click Next.

Step3

Select the asset or group of assets you want to be notified on, and click Next.

Step4

Select the user who will receive the notification, and whether they will receive the notification via email, app, or both. Click Save.